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Executive Assistant to the CEO

Picture of two business people talking at the Moller Institute

About the role

This role is crucial in ensuring the CEO’s day-to-day operations run smoothly, enabling them to focus on strategic leadership and institutional growth. We are therefore seeking a highly organised, proactive, and professional Executive Assistant to support the CEO. The ideal candidate will possess exceptional communication and administrative skills, with the ability to manage multiple tasks efficiently.

Hours of work: Part-time (20-22.5 hours per week), days and hours to be discussed
Salary: £15,300 (£25,500 FTE)

Key responsibilities

  • Administrative Support
    • Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.
    • Handle all correspondence, including emails, phone calls, and written communication.
    • Prepare and edit documents, reports, and presentations for internal and external meetings.
  • Meeting Coordination
    • Organise and attend meetings, prepare agendas, take minutes, and follow up on action items.
    • Coordinate with various departments to ensure timely and accurate dissemination of information.
  • Project Management
    • Assist the CEO in planning and executing special projects.
    • Monitor project timelines, deliverables, and report on progress to ensure objectives are met.
  • Liaison Role
    • Act as the primary point of contact between the CEO and internal/external stakeholders.
    • Foster strong relationships with staff and external partners
  • Confidentiality and Discretion
    • Handle sensitive information with the utmost confidentiality and professionalism.
    • Ensure compliance with institutional policies and procedures in all activities.

Ideal candidate

Qualifications and essential skills

  • Experience in an Executive Assistant role (or similar).
  • Exceptional organisational, multitasking, and time-management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and familiarity with project management tools.
  • High level of professionalism, integrity, and discretion.
  • Ability to work independently and as part of a team.

About the Møller Institute

The Møller Institute provides space and context for the development of current and future leaders through leadership development programmes. Programmes are delivered at our purpose-built, start-of-the-art conference venue within the grounds of Churchill College, University of Cambridge. The Institute also provides clients with meeting rooms, accommodation, catering, and tech solutions to ensure all meetings and events are a success.

Our people are at the heart of everything we do, they are professional, enthusiastic, hardworking, fun, loyal and creative, with a positive mind-set around client engagement, support, and service. If you would like to be part of a team that has a great story, is committed to quality, has clear growth strategies for the future and is focused on personal development, you are in the right place. We are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential.

The Møller Institute is a wholly-owned subsidiary of Churchill College, University of Cambridge, and all of our profits are gift aided to the College to support the education of future leaders, the next generation.

Benefits of working at the Møller Institute

  • Pension
  • Health Care Cash Plan
  • Free meal provided each day
  • 33 days of annual leave (including bank holidays)
  • Your birthday off
  • Social events throughout the year

Please note: If you do not heard from us within four weeks, please assume that your application has not been successful. However, we would like to thank you for your interest.